IECA COVID-19 & Health Safety Policy for the IECA Fall Conference

November 7-11, 2022 – San Diego, CA

The safety of our participants and staff is of utmost importance to IECA, and given the updated COVID-19 guidance from the CDC on August 11, we have developed the following policy for the IECA Fall 2022 Conference in San Diego.

After consulting with CDC and medical professionals, we have been advised that requiring proof of COVID-19 vaccination or implementing a testing requirement would not be an effective or scientifically sound protocol for the Fall 2022 Conference given the current state of vaccines and the COVID-19 variants. Many people received vaccinations and boosters earlier in 2022 that have now waned in their ability to protect those individuals, and the booster that will become available in September 2022 may not be available/accessible to all in a timeframe that would make requiring that particular booster a viable alternative. The inability of current self-tests to detect the current variants in the early days of infection also makes a testing requirement ineffective for achieving our goal of protecting participants onsite.

With this in mind, the following policies will be in effect for the IECA Fall 2022 Conference. IECA may change, update, or add to these requirements at any time as it deems prudent to best protect the health and safety of attendees and others. Should local/state/federal public health circumstances change prior to or during our November conference, we will amend this policy accordingly.

IECA cannot be held liable for COVID-19 cases or other illnesses arising because of event attendance and IECA requires all attendees at this event to agree to the following:

  • While proof of COVID-19 vaccination or testing is not required, IECA does require all participants to agree to be respectful of their colleagues by remaining vigilant and monitoring their health and interactions in the days before and during the conference.
  • Anyone feeling ill or symptomatic is required to immediately remove themselves from the conference and notify IECA staff.
  • Anyone exposed to COVID-19 in the week prior to or during the conference must abide by CDC guidelines and wear a high-quality mask (e.g. N95/KN95) indoors at all times.
  • While masking is not currently required for those not recently exposed to COVID-19, it is strongly encouraged, especially when indoors and in close proximity to others. All registrants should plan to bring protective masks, in case policies change during the event.
  • Those participating in affiliated events (e.g. tours, off-site receptions) must fully abide by the policies established by the hosting facilities and campuses.

Attendees will be expected to take common sense actions to reduce the risk of COVID-19 transmission and to behave responsibly (including leaving the event area) if experiencing any symptoms prior to or during the event. In such cases, attendees should seek appropriate medical attention, including a COVID-19 test, and must immediately inform IECA staff should a COVID-19 test be positive during the event or in the days immediately following the event. IECA will have self-tests available onsite upon request, along with a supply of masks and a list of local testing locations.

Failure to comply with all safety protocols and requirements as listed above or related directions from IECA representatives onsite may result in the loss of the right to attend or participate in IECA events, including forfeiting any registration fees paid.

Thank you for your cooperation and understanding as we navigate this dynamic environment. We look forward to connecting safely in person in San Diego!